FAQ's

1. How do I become an affiliated club?

Download a copy of the ASA Model Club Constitution, amend and adopt it. You then need to contact your ASA County for further information and guidance.

2. How do I log on to the SwimMark Portal?

Visit www.swimmark.org - as an ASA Affiliated Club you will have a default log in. This will be your Club Secretary’s ASA Membership number as the username and ‘Password1’ as the password. Please ensure your Secretary’s details are up to date on the OMS for this to work.

more about SwimMark accreditation can be found here - http://www.swimming.org/swimengland/swim21-faqs/ 

3. How do I receive the Regional Newsletter?

Fill in the subscribe link on the bottom of the website homepage to be added to the distribution list. 

4. Do Swim England provide any template contracts of employment?

The ASA in conjunction with the Institute of Swimming (IOS), the British Swimming Coaches Association (BSCA) and Browne Jacobson LLP has produced employment contract documentation and guidance notes.

The following three documents are available - Contract for Services template, Employment Contract template and Guidance on Legal and Taxation Issues arising on the engagement of swimming coaches and teachers. These templates may be used by Club Officers to appoint potential employees and coaches on an employed or self employed basis. They are available to download via ‘BJ Access’, Browne Jacobson’s web based document sharing portal.

The ASA Legal Affairs department would, in particular, draw to the attention of clubs the legal and taxation implications of the distinction between employed and self employed teachers and coaches.  Further information can be found on our website at:http://www.swimming.org/asa/clubs-and-members/club-officers-toolkit/

Access to the ‘BJ Access’ portal can only be obtained by Officers of ASA affiliated clubs  by emailing renewals@swimming.org with your name, email address, club name and club officer position.

Once we have verified your membership and club officer role we will register your details with Browne Jacobson and a ‘BJ Access’ invitation email will be sent to you which will allow you to create a personal login for the email address provided.

Queries can be directed to renewals@swimming.org.

5. Who can teach and assess Swim England Competitive Start Awards?

  • Level 3 Coach or Level 3 Club Coach Certificate
  • Level 2 Swimming Coach (2017 to present)
  • ASA level 2 Certificate in Coaching Swimming (QCF), units 201-208 (2001 to 2016)
  • ASA UKCC Level 2 Certificate in Coaching Swimming units 1-6 (2007-2011)
  • Level 2 Swimming Teacher plus competitive swimming or a starts and turns CPD
  • ASA Level 2 Certificate in Teaching Aquatics (QCF) , units 201 – 208 (2011 to 2016) plus competitive swimming or a starts and turns CPD
  • ASA UKCC Level 2 Certificate in Teaching Aquatics units 1-6 (2007-2011) plus competitive swimming or a starts and turns CPD
  • ASA Level 2 (teacher) Swimming, units 1-4 (2000-2006/7)

All personnel teaching/assessing this award, should carry out a risk assessment at the site, prior to the assessment.

6. What do clubs do if they have an athlete with a medical problem, like a swimmer with a severe nut allergy?

The club need to make a referral under the Medical Protocol so the SE Doctor can advise. The club should e-mail Kerry.moss@swimming.org to obtain details of the protocol and she will send the terms of reference and what they need to do to receive the doctor’s advice.

7. What’s the process and costs for DBS checks?

Swim England provide all the information you need on DBS checks here - http://www.swimming.org/swimengland/dbs-faqs/ 

8. Does the club need a L2 coach on poolside for insurance purposes?

Only those members with the appropriate teaching or coaching qualifications are permitted to teach within the club environment. We would refer you to Swim England for guidance on which qualification is required. E.g. level 1 teacher is only trained/qualified to support not run a teaching session and therefore when teaching should be under supervision of a level 2 or above.

Coach-led sessions must be undertaken by an appropriately qualified coach or teacher.

More details about Swim England affiliated club insurance can be found at http://www.asa.ps-websites.co.uk/faqs#FAQ_4. 

9.  What Safeguarding training is acceptable?  Can I renew my Safeguarding training online?

There are many variations in child safeguarding training workshops delivered throughout the country. Swim England is following the recommendations made by the Child Protection in Sport Unit (CPSU), the training programmes listed below can be accepted:

  • UK Coaching (formerly Sports Coach UK) Workshop

This is titled ‘Safeguarding and Protecting Children Workshop'. There are two versions of this workshop:

  1. The Swim England preferred course is delivered by Swim England/UK Coaching and uses swimming specific examples, referring to the Swim England Child Protection Policy and guidelines.
  2. The second course is the generic workshop delivered by UK Coaching, usually as part of a County Sports Partnership Education programme.

This workshop must be attended in a face to face format the first time an individual attends but can be renewed online as long as the renewal takes place within three years.  Full details can be found here:  http://www.ukcoaching.org/people-who-develop-coaches/support-coaches/elearning/renewal-safeguarding-and-protecting-children-sp

Other approved training/workshops:

  • Child safeguarding training delivered by Local Safeguarding Children’s Boards (LSCB's) at a level which meets the guideline set out in ‘Wavepower’. All approved Local Authority training is now delivered by their LSCB and should have the LSCB logo on the attendance certificate.  
  • NHS Child Safeguarding Training
  • The Football Association – Child Protection and Best Practice
  • Rugby Football Union (RFU) - Safeguarding & Protecting Young People
  • British Gymnastics – Safeguarding & Protecting Children Awareness Module
  • Amateur Rowing Association – Safeguarding & Protecting Children

We emphasise that the Swim England preferred training is the Swim England/UK Coaching swimming specific safeguarding workshop and we would encourage everyone to attend this because of the additional information it provides relating to our sport, where possible.

10. What is Clubmatters?

Club Matters is Sport England's one stop shop for sports clubs. Club Matters provides free, convenient, practical resources to help you develop and run a sustainable club. Club Matters can be accessed here - https://www.sportenglandclubmatters.com/

11. What other FAQs are available on the Swin England website?

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